Flights & Travel Arrangements
MAKE TRAVEL EASY!
Participants book their international flights through Global Works. It’s the best way to assure a stress-free, successful travel day! We have Group Flight reservations for all of our international programs.
- Global Works Leaders chaperone the flights (available for all programs except Puerto Rico).
- Global Works Leaders meet students at departure airport on opening day and will not leave the airport on closing day until all students have boarded their connecting flights or have been picked up by a parent/guardian.
- Global Works Leaders care for students who miss the international Group Flight until they are re-booked on another flight.
- We have 24-hour Travel Assistance.
- We have access to all flight records.
- We assist in re-booking in the case of delays and/or cancellations.
- We investigate lost luggage.
- We facilitate changing seat assignments.
Please contact our office at firstname.lastname@example.org or 303-545-2202 and we would be happy to provide you with the flight itineraries. For participants who are already enrolled, the Group Flight schedule and cost can be found on your Login Page.
See our Dates and Tuition page for Group Flight costs and departure airports.
After enrolling on a Global Works program, you will be asked to complete the on-line Group Flight Travel Reservation Form to reserve a seat on the group flight and provide your ticketing information. Group flight costs are payable to Global Works. We will ticket the group flights between late April – early June, in order of departure. Trip participants and their parents receive the e-ticket confirmations via email approximately 3-4 weeks prior to travel.
We ask that families book connecting flights on their own. The Global Works Home Office does not handle arrangements or billing of any connecting flights; only the international Group Flights. We ask for 3+ HOURS of connection time between your domestic flight and the group flight! You will need time to collect/recheck bags on arrival and time to go through customs/ immigration and re-check bags on the return. Take the stress out of the travel days by allowing sufficient connection time!
We strongly recommend that all students travel on the group flight. If you make travel reservations independently for the international Group Flight and/or your connecting flight, you must plan to arrive/depart within the travel window indicated on your Login Page. Once confirmed, upload all flight information to your Login Page or email your itinerary to email@example.com. Participants who arrive or depart outside of the designated travel window are subject to an Alternative Travel Arrangements Fee of $150 each way. Global Works leaders will facilitate meeting students upon arrival and will communicate with you the time and place to meet prior to the trip. Parents will be called upon arrival to assure that the participant made it safely!
Please contact us at 303-545-2202 and we will let you know if your specific request is possible. Participants who arrive or depart outside of the designated travel window are subject to an Alternative Travel Arrangements Fee of $150 each way. Global Works can assist with logistics and special arrangements, when necessary.
Global Works Trip Leaders or staff will meet participants at the check-in counter (for participants driving to the group departure airport) or departure gate (for participants flying to the group departure airport). All staff and participants will wear Global Works t-shirts on travel days so they are easy to spot! Upon arrival to your destination, Global Works Trip Leaders collect passports, a copy of the passport, departure tax / extra money for baggage fees in envelope (if applicable) and medication that leaders should administer (if applicable). Students will make phone calls home and the Home Office sends an email letting parents know that the flight has arrived. Most groups post photos and travel day stories on our blog to let you know they are off to a great start!
Yes! The Group Flight and Airport Chaperone Service is included for all participants who reserve travel on the Global Works Group Flight. This service costs $99 and covers:
- Reserving flights and providing updates for flight schedule changes.
- Staff chaperoned flights and airport supervision.
- Assistance at group flight check-in counter at departure airport.
- Assisting in re-booking in case of flight delays and/or cancellations.
- Hotel and travel expenses in case of flight delays and/or cancellations.
- Supervision by a trained Global Works staff member in case of flight delays and/or cancellations.
- Access to all flight records.
- Investigating lost luggage.
- Choosing seat assignments and/or meal preferences.
- Potential to receive airline credit in case of cancellation of international group flight.
Yes! We’ll help you to rendezvous with your parents on the morning of the last day of the trip. Indicate your plans on your Travel Reservation Form and we can assist you with booking your return flights separate from the group.
Each airline has different UM policies. Some require students under 15 to fly as an Unaccompanied Minor. Airline attendants check you in and escort you through connecting cities. Global Works leaders will meet and sign for you at the gate upon arrival at your final destination.
Unfortunately, the airlines do not permit using air miles for our pre-reserved international group flights. Some families book the Global Works group flight on their own in order to take advantage of using air miles. You may accrue miles on our international group flights. Email us your frequent flier account number and we will ensure that it is applied so that you earn miles on your group flight.
Yes, except for Puerto Rico, all Global Works programs require you to have a passport. Please do not delay in applying for or renewing your passport. As a general rule, most countries expect that your passport will be valid at least 6 months after your trip start date. Go to http://www.visacentral.com/globalworks to find our more information, apply for, or renew your passport.
It is each participant’s responsibility to obtain, if necessary, a visa for entry. For U.S. passport holders, visas ARE required for the Global Works programs in China and Nepal. If your child is not a US citizen, it is your responsibility to determine whether a visa is necessary for entry. Non-U.S. citizens must contact the appropriate embassies and consulates to inquire about any visa requirements for all countries to be visited. You may also opt to go through an agency that will provide advice and services. Global Works partners with Visa Central/ CIBT Visas who offer student discounts for their services. Input your information into the box at http://www.visacentral.com/globalworks to determine your visa requirements and obtain the necessary paperwork. Global Works participants receive a discounted price for services. We suggest that this process be completed two months prior to departure.